Section 2: Vendor Business Practice & Questionnaire

A. Vendor Communication

BILLY Footwear should be notified of any changes in company information including company name, address, change in shipping points, or any other pertinent information in order to keep our records and systems up to date.  Please email all company changes to Vendor_Compliance@billyfootwear.com. If any changes are due to merging, being sold, being acquired, going into Chapter 11, or going out of business, the changes must be communicated to BILLY Footwear in writing on company letterhead and signed by a senior officer. The signed letter can be sent as a PDF to Accounting@billyfootwear.com. The following information must be included in correspondence: 

• Old parent company name and new parent company name
• Old company address and new company address
• Description of change (e.g., merger, etc)
• Effective date of change 

Note: Payments will be remitted to the address listed on invoices. Any invoices sent to BILLY Footwear after the effective date of any changes must contain the new information. 

B. Vendor Business Practice

BILLY Footwear values its relationships with vendors and business partners, and would like to be clear on practices that could violate our code of ethics.  The requirements and prohibitions are included below. 

B1. Gift Policy: BILLY Footwear associates may not accept anything of value, directly or indirectly, from anyone currently doing business with or seeking to do business with us, other than non-cash gifts of nominal value generally used for promotional purposes. Gifts received of greater than nominal value will be returned immediately to the donor or donated to a charity. BILLY Footwear associates may not accept gifts of cash or cash equivalent such as gift cards for any reason. 

B2. Loans: BILLY Footwear associates may not accept loans from any persons or entities having or seeking business with us except from recognized financial institutions at their normal prevailing interest rates for individual borrowers at the time of borrowing. 

B3. Bribes and Kickbacks: Any offers or exchange of direct or indirect payments, or kickbacks in exchange for BILLY Footwear business is a violation of policy and prohibited.  The violation of this policy may also be a criminal act and result in criminal prosecution.  

B4. Fair Competition: BILLY Footwear bases its business success on excellent customer service, value for the customer, quality, good faith, and fair dealing.  It is never BILLY Footwear’s intent to receive an advantage over competitors in any unethical manner or in ways that would violate international, federal, state, or local laws.

C. Confidentiality

BILLY Footwear has developed certain confidential and proprietary information, including but not limited to, designs, financial statements, financing documents, business plans, trade secrets, sales reports, documentation, and specifications. The vendor agrees not to disseminate BILLY Footwear confidential information to anyone except its employees and consultants who are directly involved in this vendor/retailer relationship.  The vendor agrees to hold any employee or consultant to whom BILLY Footwear confidential information is transmitted to be bound to the same obligations of secrecy and confidentiality to which the vendor is bound. 
All vendors must sign our Confidentiality and Non-Disclosure Agreement and return the signed document to Vendor_Compliance@billyfootwear.com

D. Vendor Questionnaire

To ensure transparency with our business partners, we ask that you fill in our Vendor Questionnaire. You can directly fill out the questionnaire via our online form (click here) or download the below form and send the completed questionnaire back to Vendor_Compliance@billyfootwear.com

All vendors: please ensure your affiliated agent(s), factories, and/or supplier(s) fill out this questionnaire even though they do not directly do business with BILLY Footwear.
1. Agent: please fill in the name and address of all affiliated factories (including the factories’ suppliers) that you represent.
 2. Factory: please fill in the name and address of your raw material(s) supplier(s) and/or General supplier(s).
 3. Raw Material Supplier: please fill in name and address of the factory to whom you supply.
 4. General Suppliers: please fill in name and address whose business(es) you supply your services and/or products.